1. Introduction
Welcome to the Kabaka Foundation UK. We are committed to protecting and respecting your privacy.
This policy explains what personal data we collect from you, or that you provide to us, through our website (www.kabakafoundation.org.uk), how it will be processed, and your rights regarding your personal data.
By visiting our website, you are accepting and consenting to the practices described in this policy.
For the purpose of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the data controller is Kabaka Foundation UK, registered at 36 Roxeth Green Avenue, Harrow, Middlesex, HA2 8AF..
2. Information We Collect About You
We may collect and process the following data about you:
- Information You Give Us. This is information you provide by filling in forms on our site or by corresponding with us by phone, email, or otherwise. This includes:
- Your name, email address, postal address, and telephone number when you make a donation, sign up for our newsletter, or contact us through our contact forms.
- Financial and credit card information when you make a donation. Please note, we use third-party payment processors (e.g., Stripe, PayPal) to handle these transactions securely, and we do not store your full credit card details.
- Information required for Gift Aid declarations, including your UK taxpayer status and address, as required by HM Revenue & Customs (HMRC).
- Information you provide when you apply to volunteer or register for an event.
- Information We Collect Automatically. When you visit our website, we may automatically collect the following technical information:
- Internet protocol (IP) address used to connect your computer to the Internet.
- Browser type and version, time zone setting, browser plug-in types and versions, and operating system.
- Information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through, and from our site (including date and time), pages you viewed, page response times, and download errors.
3. How We Use Your Information
We use the information we hold about you for the following purposes and on the following lawful bases:
- To Process Your Donations (Performance of a Contract):
- To process financial transactions and donations you make.
- To process your Gift Aid declarations with HMRC.
- To Communicate With You (With Your Consent):
- To send you newsletters, fundraising updates, and marketing communications about our work, where you have explicitly consented to receive these. You can withdraw your consent at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.
- To Pursue Our Legitimate Interests:
- To respond to your enquiries and provide you with the information you have requested.
- To administer our website and for internal operations, including troubleshooting, data analysis, and security.
- To improve our website to ensure that content is presented in the most effective manner for you and for your computer.
- For our administrative and record-keeping purposes.
- To Comply With a Legal Obligation:
- To maintain financial records as required by UK law.
- To comply with requests from regulatory bodies like the Charity Commission or HMRC.
4. Sharing Your Information
We will never sell your personal data to third parties. We may share your information with selected third parties only for the purposes outlined above, including:
- Payment Service Providers: To process your donations securely.
- HMRC: For the purpose of processing Gift Aid claims.
- Email and IT Service Providers: Companies that provide us with services like website hosting, email marketing platforms (e.g., Mailchimp), and analytics (e.g., Google Analytics).
- Legal and Professional Advisors: In the event we require professional advice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
5. International Data Transfers
We do not transfer personal data to third parties who may be based outside the UK.
Should a need arise to transfer data for processing purposes, we will restrict, and ensure a similar degree of protection is afforded to it by ensuring that appropriate safeguards, such as the UK’s adequacy regulations or Standard Contractual Clauses, are in place.
6. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. We use Secure Sockets Layer (SSL) technology to encrypt data sent between your browser and our website. Access to your personal data is limited to employees, volunteers, and third parties who have a business need to know.
7. Data Retention
We will only retain your personal data for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. For example, we are required by law to keep Gift Aid records for at least six years.
8. Your Data Protection Rights
Under UK data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
To exercise any of these rights, please contact us at in**@******************rg.uk.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
9. Cookies
Our website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them, please see our Cookie Policy.
10. Changes to Our Privacy Policy
Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes.
11. Contact
Questions, comments, and requests regarding this privacy policy are welcomed and should be addressed to:
The Data Protection Officer Kabaka Foundation UK, 36 Roxeth Green Avenue, Harrow, Middlesex, HA2 8AF. Email: in**@******************rg.uk.
